What to include in an employee work itinerary

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The preparation of employee itineraries or schedules facilitates the effective allocation of payroll dollars and management of the workforce. Different types of employee work itineraries depend on the type of employee and the working mode in the business. Temporary workers may have different schedules than permanent employees- businesses that allow telecommuting may have different employee schedules from those with in-house employees. However, all share certain general components.

1. Working Hours

   • An employee work schedule includes the number of hours that an employee works and is applicable for both shift and nonshift workers. Some employees require a flexible work schedule -- coming to work at different times from day to day and on different days during the week. In this case, indicate clearly the days, time and hours when an employee is expected to work. For employees with fixed hours and days of work, the manager still indicates the days and the hours to be worked.

   Breaks

   • Employees need breaks for meals and rejuvenation. The work itinerary must show the precise time when an employee may take a break and the break's duration. Usually, short breaks of 5 to 20 minutes are counted as time worked and thus are paid breaks. An extension of breaks is not considered as time worked. A manager should synchronize the work schedule so that not all employees are on breaks at the same time -- a circumstance that can bring business to a standstill.

   Tasks

   • An employee itinerary shows the tasks, duties and responsibilities assigned to the employee. This is especially applicable in workplace settings where employees may share certain job functions or where a single employee engages in more than one type of activity. Assigned tasks ensure that all business activities are running as usual and that no task lacks sufficient personnel to accomplish it. A manager, when assigning tasks, should match an employee's skills to the activity.

   On-Off Patterns

   • The work schedule must indicate the days that an employee takes off. The manager and employee may agree on various types of on-off patterns, such as weekends off, consecutive days off or longer working hours with more frequent days off. The on-off patterns for shift workers may vary from those of typical 9-to-5 workers- the latter usually have weekends off, while shift workers may work two days and then a day off, for example.

Source: www.ehow.com

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