How do i word an enclosure card for hotel accommodations for a wedding?

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According to Amy Suddleson, a wedding invitation specialist on VideoJug.com, "-Hotel accommodation cards inform your guests as to where the bride and groom recommend they stay."- These cards are sometimes called "-enclosure cards,"- and they are included in the wedding envelope when you send out invitations. These enclosure cards are strictly for out-of-town guests who will need accommodations to attend the wedding. Deciding word your own cards may seem tricky. Keep the wording simple and direct for the best result.

Instructions

1. • 1

     State that you have reserved a block of rooms at a nearby hotel. For example, "-A block of rooms at the Garden Suites and Inn have been reserved for your convenience."- If you haven't reserved rooms yet, you may want to consider it.

   • 2

     Write the address, phone number, fax number and email address of the hotel accommodations. Include a map of the area to give guests a visual idea of the town.

   • 3

     Tell wedding guests the cut-off date to reserve a room. For example, "-The rooms are available for reservation until September 2"- will let guests know how long they have to reserve a room.

   • 4

     Tell wedding guests to please call the hotel by the cut-off date to make a reservation or to ask any questions about hotel services and features. For example, "-Please call and make your reservation by September 2 to ensure accommodations"- is direct yet polite wording.

   • 5

     Include whether or not the guests must pay for their own room. The wedding couple may opt to apply a certain amount toward each room, thereby giving a discount to wedding guests. To word this on the enclosure card, say, "-Rooms will be available at a discount price if reserved by the cut-off date."-

   • 6

     Write in any other information you wish your wedding guests to have. If you have a website with important information on it, include the URL at the bottom of the enclosure card.

Source: www.ehow.com

Tags: enclosure card, wedding guests, cut-off date, hotel accommodations, accommodations wedding, block rooms